Definitions
“We”, “Us”, “Our”, “BTB” – Shall mean Bow Tie Bar.
“You”, “Your” – Shall mean the Client(s)
“Deposit” – A sum of money to be paid by Bow Tie Bar Clients in order
to secure a booking.
“Event” – Shall mean the booking placed by a prospective Client for
goods and/or services which are to be provided by Bow Tie Bar.
“TEN” – a Temporary Event Notice. These notices may be required
where a licensable activity is carried out on an unlicensed premises in
England and Wales.

Payment Terms:
Packages and Dry Hire:
- 50% deposit is to be paid at time of booking to secure date and time.
- 50% Final payment is to be paid not later than 10 working days prior to event.
- If clients are paying in cash, the final payment can be made on the day of the
event. Service will not begin until the final payment has been made.
Cash Bar:
- A returnable deposit of £350 is to be paid at time of booking to secure date
and time.

- A minimum spend of £1000 for events of less than 80 guests and £12.50 per guest for 81 guests and above. If the minimum spend is not met, part or all of the deposit will be kept to cover the short fall. Please note, the minimum spend is based on guest numbers confirmed no later than 10 working days prior to the event.
- Deposit is returnable once the event has taken place and all terms and conditions have been adhered to. Please allow 3-5 working days for this to reach your account.
- If a Temporary Even Notice (TEN) is needed, an additional payment of £21
will be required. This £21 is not refundable once the Temporary Events Notice
(TEN) has been applied and paid for.
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Cancellations:
If you need to cancel
- We require a minimum notice period of 3 months from the scheduled date of
the event in order to cancel. In these circumstances clients will receive a full
refund of the deposit.
- Where the minimum notice period has not been given, the client’s deposit
shall be forfeited.
If you need to reschedule
- It may be possible to move your event if required.
- If you need to reschedule your event, you must give us at least 1 calendar
months’ notice from the date of the event. In this instance your deposit shall
not be forfeited but we will retain the deposit.
- If you request for the event to be rescheduled with less than 1 calendar
months’ notice from the date of the event, your request will be treated as a
cancellation request and your deposit will be forfeited.
- The event cannot be changed or rescheduled more than once.
If we need to cancel or reschedule
- ​In the event we must cancel, a full refund of your deposit will be provided.
- We will aim to provide you with as much notice as possible in the event that
we need to cancel your booking.

Non-Bow Tie Bar Alcohol
- In the following circumstances, we shall consider you having made a
cancellation request;
o You supply your own soft-drinks and/or alcohol
o Your guests supply their own soft-drinks and/or alcohol, regardless of
whether you are aware or not

o You hire or engage another business to supply soft-drinks and/or
alcohol on the same date as the Event, without prior agreement with us

o Your guests supply any underage persons with alcohol.

- In the above circumstances, we shall cease service immediately and your deposit shall be forfeited.

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Licensing:
- Where a Temporary Event Notice (TEN) is required, Bow Tie Bar will apply for
this in the client’s name on the client’s behalf. The cost of this is £21.
- If this is not possible, a TEN will be applied for in the name of Joshua Kay as
a personal license holder. A minimum of 10 clear working days is required in
order to apply for a TEN. 
- It is an offence to supply alcohol to a person under the age of 18. Clients
agree that where possible, under 18’s will not be present at their events.
- Where present, under 18’s are not permitted to approach the bar. Under 18’s
are not to be supplied alcohol by anyone at the event. If Bow Tie Bar suspect

anybody under the age of 18 has been supplied alcohol, service will cease,
and the police will be notified. 
- It is an offence to serve alcohol to a drunk person. This is subject to the bar
staff discretion at the event and they have the right to refuse service to any
person they believe to be drunk. 
- If Bow Tie Bar witness or suspect the use of drugs at an event, service will
cease, and the police will be notified
Under the licensing act, Bow Tie Bar are required to adopt a challenge 25 Policy.
Please make guests aware they may be required to produce a valid photo ID.

 

Conduct:
- Guests are not permitted behind the bar.
- Rude or inappropriate behaviour will not be tolerated. If guests are rude or
aggressive, or the bar staff feel threatened, service will cease and, if
necessary, the police will be called. 
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Miscellaneous:
- The bar requires level access to the event and a 4m square space for the
small bar and 4m x 3m for the extended bar.
- We require a standard UK electrical power outlet located close to the bar
area. Clients shall be responsible for making these arrangements.
- Access to the vehicle may be required during the event so this should be no
further than 20m from the bar. Parking for a short wheel base van is required.  
Complaints:
- Clients are encouraged to discuss any grievances they have with the bar staff
at an event in a calm and respectful manner so that issues can be dealt with.
If this is not possible, please put any complaints in writing and email them to
info@bowtiebar.co.uk
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Insurance:
- All details are available on request.